Dmitry Litvak Biography

Subscribe to our newsletter! The mailing list includes the news and updates of our site and comes out once a week. Litvak Dmitry Vladimirovich, G. First I will take a step back and denote the conclusions of the previous note. Micro-computers are unprofitable for use in order to manage tasks of time. Although reading electronic books turned out to be surprisingly convenient. Then, if possible, I will briefly outline the method that I use personally.

Despite the fact that it is enough and includes the optimization of many aspects of activity, in this case we will only touch on the topic of managing personal tasks. The issues of managing the tasks of delegated, information, personal finances, personal energy will not be described here. The method I offer is not focused on the implementation of projects with a large more than two hundred unique tasks and various resources, for this there are special systems.

Yes, and yet. The method is not focused on work in conditions when a schedule is required a hundred times a day. The general description of which I came from when developing a personal work style. The possibilities of human memory are limited. Nothing happens as planned. My personal organizer, my Palm and Compaq in one bottle, has a size of 13x9x0.4 cm.

It easily and imperceptibly fits in a shirt pocket or in any other, from the emergence of a desire to use it passes with it for two to three seconds. The tool is ready for work everywhere and everywhere it will be in place. This printed schedule will explain its somewhat strange view below, inserted by the upper part into a hard cover is best from a passport. The time spent on creating such a schedule is minutes, including adding-fatigue-change of tasks and their parameters.

An example of a schedule on abstract data. Their composition, of course, drift over time, but two dozen contacts included in the sheet are enough for three to four weeks. I just can’t remember the remote access menu. That is, we have a picture when, wherever I am, at any moment in time, as a result of one movement of one hand, it is the information that, in my personal decision, I need it today.

It is very useful, noting the drainage of the task or, after changing its own state, was in the office, it turned out to be on the street to quickly scatter the schedule for optimization, leaving it like a map from a sleeve. For example, the other day, in accordance with the schedule, I went to send letters to the mail. He sent and, visually remembering the next schedule, went to the office.

So, damn it, there was a savings bank in the same building with mail! A trifle, but a shame. Age, memory is not the same. I want to pay special attention to the simplicity and speed of work. However, the often repeated set of simple operations begins to enrage very quickly. And how many “brilliant” ideas come at the most inopportune time when flying with the Eiffel Tower, in particular.

And how to fix it? And this also passed, does not roll. Climbing the PDA? Yes, it somehow breaks, but it will not be forgotten and after three minutes there is no idea, there is nothing to be done, the features of short-term memory. A crust with a schedule is always at hand, in a breast pocket, like a fountain pen. For someone, a sheet of paper seems more practical as a mini-monitor, for someone a micro-computer.

How it works now about what my schedule is and how it is formed. The fulfillment of the task is characterized by the following features: the planned duration of the appointed period of the day, type of activity phone calls, trips, correspondence, meetings, paperwork, etc. When and what time. A rather rare type of task when a certain action should be committed at a strictly appointed moment.

I don’t know who, but I have three or four such a day, and even then not in everyone. Although, of course, depends on the type of activity. Now here is one, but the voluminous project and there are few such tasks, and when I advised several small ones, then the places of execution were above the roof, and I had to contact the schedule stricter. Task form or through a table, a list of tasks: Fig.

Task Tables Pay attention to the Bogo-Box “In the Pool”. Drawing up the schedule begins with the “scanning” of the list of tasks. The list includes both tasks with the “into the pool” tagged and without it, the task with a fixed date. Again, it depends on the type of activity, but in my case, tasks that arise and disappear without a trace are very few. Much more often these are tasks either for not one week, or periodically arising.

The “OK” mark means the fact of the task. However, in this case, it is better to have a block of radio-covers from “to the pool” and “ok”, when the installation of the mark in one field removes the mark from another in the “industrial” version of the system, and in general there will be a lot of things there. So, we put in a pool of tasks for execution those that we plan to ONE, fill out the obligatory fields.

Sometimes it is more convenient to smash the work on this particular sign.If, for example, all day from early morning to evening I work in one place to say, at home, then for focusing attention the schedule besides breakdown in priorities is better to additionally break the parts of the Gleb Day, well, is it a limited chaos or not? By setting the list of tasks, we move on to the appointment of the performance time: Fig.

The schedule of execution. The picture resembles the Gantt chart, which, in principle, is. What should be noted. Firstly, not the whole day is reflected, but only the most active period, as productive and most important as possible. This is individual for everyone, I am so more night. Next, focusing on the value of “when” and on the duration of the task, we mark the periods during which it will be executed.

For example, they wrote an article, then switched to telephone calls and mail, then went to a meeting, and then we write an article again, then they worked an hour with literature, and the writing of the article continued at home, in the evening, ten hours. Secondly, by default, only those tasks that are noted in the previous table come here. By the way, about the axis of time.

Try in printing a classic schedule from the same Outglyuk to transfer or break up the task. This death is like. The vertical strip of focus of attention during the day is shifted horizontally and inevitably stumble upon the mark, which means that the task will not be lost. He looks like this: Fig. In addition to pocket, this report has a printed version of the A4 format. In a large report, the font is larger and all the data is visible with cm.

For what? Everything is very simple. By saving three hundred dollars on the ladder, you can save almost the same amount on the second monitor. The schedule is attached to the paper holder standing next to the monitor at the workplace. The horizontal transparent ruler of the holder moves to the vertical position and through its window I observe the current hour.

Convenient to madness. This is not a reminder that does not pop up on the screen, this is a constant harsh reproach. Reports are possible the most diverse. For example, with a group of activity: Fig. Additional type of schedule. Of course, much is not optimized in terms of ergonomicity, but this is already the task of programmers who write the “industrial” version of the system.

Ideologically the system is a mechanism for a constant analysis of what is happening, it forces you to become much more conscious. It is impossible to do everything in one day. If the process is spiral, it is Iterative when daily from each task is performed according to its part, then the risks of errors are minimal. Planning by this method reminds me of skiing skiing.

Naturally, subject to a temporary schedule. And when in the evening you look at the schedule of the past day, where the “Stages of the Great Way” are marked with a bright marker, sometimes you experience no less pleasure than the horn champion at the finish. It is calm and rhythmic. As masters of martial arts teach us, tension does not give results.

The adequate reaction is provided only by rhythm and relaxation. When the skier rushes along the slope, he does not swear efforts to accelerate to hundreds of kilometers per hour, right? The slope, like our life, carries us regardless of whether we want it or not. The only question is whether we will accept efforts to increase the skill of movement or, in horror by squinting our eyes, fly out of the highway.

Image, and, in the words of Rene Descartes, it means that it does not exist. But I perfectly understand such categories as effectiveness and inefficiency. Personal awareness, understanding of our limitations in resources and limbs in time is effective